Job position: Office & Financial Administrator (Full-time)

Head Office Location: Milton Park, Abingdon, UK

Annual Salary: £22-25K

About the job

Sibelius Natural Products is a spin-out of Oxford University, dedicated to the development and commercialisation of innovative, branded, scientifically evidenced natural ingredients and products for the nutraceutical, food & beverage and cosmetic industries. Sibelius is now looking to add an Office and Financial Administrator to its team.

As an Office and Financial Administrator, you’ll be supporting the Financial Controller and Operations Director and be responsible for:

  • Providing support to the Financial Controller on invoices, payments and expenses claims
  • Leading on CSR, including policy and objectives development
  • Inducting new employees – providing grievance, disciplinary and health and safety information, ordering equipment, requesting equipment and IT set-up, handing over keys, building tours and staff introductions, induction schedules
  • Ordering goods for the laboratory (using the OBD procurement system (Amici)) and general office supplies, ensuring that all office and consumables stores are fully stocked. Accepting deliveries and logging them as necessary
  • Overseeing the calendar, including boardroom bookings
  • Keeping contact lists up-to-date and circulating to staff
  • Packing parcels and arranging deliveries, including courier services
  • Receiving new laboratory ingredients and logging information onto the data management system
  • Helping to ensure compliance with Health & Safety Regulations
  • Providing support to the Sibelius team to allow the effective functioning of the company as required
  • Attending and contributing to various meetings, including taking minutes
  • Answering the phone – filtering enquiries, providing information and transferring calls where necessary
  • Dealing with general email enquiries and maintaining internal calendars
  • Meeting and greeting visitors to the office, servicing meetings
  • Reporting building and equipment faults and arranging repairs
  • Organising team events

Qualifications & Experience:

  • Able to communicate effectively and confidently at all levels, both internally and with external contacts.
  • Computer literate, particularly with Microsoft Office
  • High level of numeracy and organisational skills
  • Excellent attention to detail

Personal Attributes

  • Self motivated, able to work on your own initiative
  • Reliable, flexible and a willingness to ‘go the extra mile’
  • Enthusiastic with a positive outlook

To apply, please send a covering letter and your CV to with the subject heading: Application – Office & Financial Administrator